frequently asked questions
The Punjab Skills Information System (PSIS) bridges industry demands with Punjab’s workforce capabilities.
Administration & User Management
The system supports multiple user roles: Super Admin (Regulatory Authority/PSDA), Sub-Admin, Institute Admin, Student/Apprentice, Employer, Assessment Body, and Government Regulator. Each role has defined permissions and access scopes.
Users log in using OTP-based authentication sent via SMS, email, or WhatsApp. For institutes, username and password authentication is used after initial payment confirmation. Students use their CNIC as the ID and mobile number as the initial password.
The Super Admin (PSDA/Regulatory Authority) can create, modify, and deactivate user roles; manage system settings, apprenticeship registrations, trade lists, course catalogs, and fee structures; and monitor overall system health through a real-time analytics dashboard.
Yes. The system enforces Role-Based Access Control (RBAC). Employers, for example, can only access their own relevant modules. Data access is strictly restricted by user role, and all user activities are tracked for accountability and security compliance.
The system provides configurable automated alerts via email, SMS, and WhatsApp for events such as login confirmations, registration updates, payment confirmations, inspection schedules, application status changes, and certificate issuance reminders.
Admins have access to a real-time monitoring dashboard that tracks system health, active users, transaction logs, security compliance metrics, and operational insights to support data-driven decision-making.
Institute Registration & Trades Management
An institute begins by completing an online sign-up form. Upon successful submission, a unique Institute Code is generated and an e-Challan for a sign-up fee of PKR 2,000/- is issued. Login access is granted only after payment confirmation.
Institutes can apply for: New Registration, Renewal (No Change), Renewal (Change of Particulars), Addition of Technology/Trade, or Enhancement of Seating Capacity. The system provides a structured 14-step form for each type.
After submission, applications go through a desk review, then a physical inspection by the inspection committee, followed by a recommendation to the competent authority. The PSDA Admin then grants final approval and issues the registration certificate.
The system uses AI-driven trade-sector mapping where sector listings are dynamically updated based on data entered by institutes, employers, and students. The system also auto-generates an annual academic calendar for each institute using AI.
The system enforces PSDA regulatory compliance through real-time tracking and validation. Reports are generated for registered institutes, pending applications, inspection schedules, renewal status, compliance violations, and corrective actions. All transactions are logged for audit review.
Institutes must submit mandatory documents including ownership/tenancy papers, institute photos, floor plans, trade-related documents, staff credentials, and fee payment receipts as part of the 14-step registration process.
Student Admission & Course Enrollment Management
Students register online by providing their CNIC/B-Form (mandatory), date of birth, contact information, qualifications, and course preferences. The system integrates with NADRA to verify CNIC/B-Form. If a record exists, data is auto-populated; otherwise, a new account is created with CNIC as the ID and mobile number as the initial password.
The system supports Open Merit, Quota Seats, and Reciprocal Quota-based admissions. Applicants can also select their fee mode as Subsidized, Non-Subsidized, or Stipend-based.
Students can track application status through four stages: Submitted (successfully received), Under Review (being assessed by the institute), Accepted (approved), or Rejected (with reason provided). Notifications are sent via SMS/Email/WhatsApp at each stage.
Upon successful enrollment confirmation, the system generates a Unique Student ID for each student. This ID is used to track the student throughout their academic journey from enrollment to certification and post-training employment.
The system automates student promotion to the next level based on course duration, institute-defined performance criteria, and assessment results. Short-term courses under 6 months automatically qualify students upon completion. Students who do not meet promotion criteria may repeat the same level in the next session.
The system maintains a flagged list of students enrolled in multiple courses to prevent misuse. Institutes can hold, cancel, or reverse admissions if a student withdraws. Student data can be shared with authorized employers for job placement purposes.
Apprenticeship & Training Program Management
The RDAT registers industries by capturing business name, contact information, sector, list of approved trades with training durations, and approved apprenticeship seat capacity. The system validates industry compliance with the Apprenticeship Act before granting approval.
The RDAT registers apprentices as students in the system, capturing their student profile, assigned industry, selected trade, apprenticeship start date, and generating a unique apprentice registration number. Bulk registrations via file uploads are also supported.
The RDAT can update apprenticeship completion status including final assessment scores. Upon successful completion, the system generates a digital certificate and maintains traceability records of the apprentice for future verification.
RDAT has access to dashboards displaying apprenticeship progress, completion rates, industry participation, and traceability trends. The system also enables monitoring of skill development milestones across registered industries.
Yes. Apprentices are maintained as students in the TVET-MIS. Their profiles follow the same admission form structure as regular students, and they have access to the same tracking and certification mechanisms.
Digital Skill Assessment & Certification Management
Students or institutes submit exam applications through the system. The assessment body then processes these applications, schedules exams, and manages the exam workflow. The system stores result declaration dates, marks obtained, total marks, and final pass/fail status.
Upon passing the assessment, the system automatically generates a digital certificate. Certificates are stored in a centralized repository and are downloadable and printable by students. The assessment body can also manage re-issuance of lost certificates upon verification.
The system provides a dedicated verification portal that allows employers and institutions to validate student qualifications in real time using the unique student ID or certificate reference number.
The system stores the result declaration date, marks obtained, total marks (predefined per institute and trade), and the final pass/fail status. Students may also raise an appeal or request a re-evaluation if required.
The system targets 90%+ of students appearing in certification exams online, with a projected 60% reduction in certification issuance time compared to the manual process. At least 85% of certificates should be successfully verifiable by employers.
Employer Job Management
Employers register by providing business details, category (national or international), and accreditation documents. The system conducts automated and manual verification. Upon approval, employers gain access to job posting features, candidate databases, and interview scheduling tools.
Employers can create, edit, and manage job postings specifying job title, description, required skills, experience level, category, location, interview dates, and salary ranges. Application deadlines and eligibility criteria can be set, and employers are notified when suitable candidates apply.
The system uses AI-powered algorithms to match job seekers with relevant opportunities based on skills and qualifications, work experience and certifications, trade, and geographical location. Employers receive ranked candidate recommendations while job seekers receive personalized job alerts.
Yes. The system supports both national and international employer registrations, with a target of 1,000+ international employers registered. This enables TVET graduates to access overseas employment opportunities directly through the platform.
Employers can schedule interviews with shortlisted candidates via an integrated calendar. Automated interview notifications and reminders are sent via email, SMS, and WhatsApp. Employers can also send, track, and manage job offers through a structured communication channel.
The system complies with local and international data protection laws including GDPR. Employers have role-based access control, meaning they can only access candidate data within the scope of their authorized permissions.
Traceability & Alumni Tracking
The system classifies graduate employment into: Employed, Self-Employed, Higher Studies, Unemployed, Not Interested, and Not Available. For employed or self-employed graduates, it also captures employer name, contact person, designation, monthly salary/income, and job start date.
There are two main mechanisms: Institute-Based Updates where institutes update graduate status from their dashboards, and Graduate Self-Update where graduates log in using their CNIC/B-Form and update their status directly. SMS notifications with initial credentials are sent upon certification.
Each graduate is identified using their unique CNIC/B-Form number, which serves as the persistent identifier across the entire student lifecycle from admission to post-employment tracking.
The module enables TVET institutions and regulators to assess training efficacy, improve courses based on employment outcomes, and align workforce competencies with real market needs. Dashboards display traceability trends and graduate career progression over time.
The system integrates with industry analytics tools, employer networks, and employment databases. Authorized employers can search student profiles based on relevant trades, qualifications, and interests. Student data is shared only under predefined access policies.
Monitoring, Evaluation & MIS Reporting
The M&E dashboard provides real-time monitoring of TVET institute performance, student enrollments, certification rates, graduate employment outcomes, and labor market analytics. Policymakers can analyze sector-wide trends and assess program effectiveness.
MIS reports are accessible to PSDA/Regulatory Authorities, Government Regulators, and Institute Admins based on their role. Reports are customizable and can be tailored for national-level or institution-level decision-making.
Key performance indicators include: percentage of student admissions processed online (target 90%+), reduction in manual paperwork (40%), percentage of certificates verified by employers (85%+), number of job postings per month (5,000+), percentage of graduates placed within 6 months (60%+), and system uptime (99.5%).
The system uses AI-powered predictive analytics and real-time data processing to generate labor market insights, skill demand forecasts, and institutional performance comparisons. These reports help policymakers identify gaps and allocate resources efficiently.
Yes. Reports are customizable and can be tailored to specific stakeholder needs. The system supports generation of compliance reports, performance reviews, audit logs, and operational summaries that can be exported for external use.
The system targets a 70% improvement in the efficiency of TVET sector performance monitoring compared to manual processes, enabling faster data collection, real-time reporting, and streamlined regulatory oversight.